Office Manager - Coterie

Grab an early and important seat at a rapidly growing insurtech startup with tons of potential to learn and grow! Coterie is looking for a warm, ambitious Office Manager who excels at hospitality, organizing chaos, and keeping operations running smoothly.

Job Responsibilities

• Executive Support: Act as executive assistant to the leadership team by scheduling interviews and meetings, booking travel, and managing other logistical administrative needs.
• Process & Documentation: Hold team members accountable for general office processes, create presentations, handle data entry, conduct research, and update company documentation, calendars, and wikis.
• Workspace & Vendor Management: Manage Coterie’s physical workspace, welcome guests, order supplies and food, manage vendors (cleaning, water), and handle mail.
• Culture & Events: Plan and execute company cultural events (team lunches, dinners, fun events) and act as a cultural advocate.
• Project Coordination: Help coordinate work between divisions on big projects.
• Brand & Recruiting: Serve as an extension of the Coterie brand by assisting with recruiting and external communications as needed.

Requirements

• Passion for working with people with an influential and warm personality.
• Fantastic written and verbal communication skills.
• Highly organized with great attention to detail and record-keeping.
• Reliable, trustworthy, and able to handle independent work.
• Empathetic listener who intuitively takes things off people's plates.
• Capable of managing multiple projects simultaneously.
• Experienced in hosting people, planning events, and creating environments for connection.

Bonus Skills

• Experience setting up and managing digital systems.
• Passion for content creation with strong writing skills.
• Responsibility overseeing business processes.
• Sharp eye for design and making spaces easy to use.
• Experience working well with remote employees.
• Previous experience at or with startups (or a strong desire to join one).

Benefits & Perks

Coterie offers solid benefits for all full-time employees through our partner Insperity:

• Health Insurance: United Healthcare coverage (90% employer paid).
• Dental & Vision: 100% employer paid (with limits).
• PTO: Unlimited PTO policy (expecting at least 10 days taken per year, plus major holidays).

Our HQ is located in Montgomery, Ohio, but we operate as a digital-first business making it easy to work remotely as your role allows.