Recruiting Coordinator (Contract) - Phantom

Phantom is on a mission to connect the world to the freedom of open markets. Tens of millions of people all over the world use Phantom to access global markets that never close, including perpetuals, prediction markets, tokenized assets, stablecoins and memes. Phantom users are able to discover the markets that matter and the cultural moments that shape them, building conviction through real-time data and the verified performance of top traders. With self-custody and access to open networks at its core, Phantom lets them control their financial moves in the same app they use to safely store or spend money worldwide.

Phantom has reached #1 in Google Play's finance category and consistently ranks in the top 50 apps across all categories.

We are around 180 people, fully remote, backed by a $150M Series C investment from a16z, Sequoia Capital and Paradigm.

Role Description

We’re looking for a highly organized, detail-oriented Recruiting Coordinator to support our recruiting team as we scale the organization. In this 6-month contract, you’ll be owning interview logistics, keeping candidates informed, and helping us deliver a best-in-class candidate experience across technical and non-technical roles.

This is a great opportunity for someone with coordination experience who wants to deepen their recruiting skills in a fast-paced, high-growth startup environment.

Contract Details

• Duration: 6 months with possibility to extend
• Schedule: 40 hr. work week
• Location: Ideally based in San Francisco, CA or New York City, NY (or Remote US)

What You’ll Learn

• Run end-to-end recruiting coordination for a high-growth startup across multiple teams.
• Partner with recruiters and hiring managers across multiple functions.
• Learn foundational sourcing skills, including building top-of-funnel pipelines and using tools like LinkedIn Recruiter and Covey.
• Track and analyze core recruiting metrics (pipeline health, conversion rates, time-to-hire).
• Develop best practices for maintaining clean ATS data and creating simple reports/dashboards.
• Deliver a best-in-class candidate experience through clear communication and strong logistics.

Responsibilities

• Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.
• Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.
• Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.
• Package a weekly Recruiting progress report for the Executive leadership team.
• Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.
• Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations.
• Help maintain accurate and up-to-date candidate data in our ATS.
• Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.
• Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.
• Support occasional recruiting events.

Qualifications

• At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).
• Bachelor’s degree (or equivalent).
• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.
• Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with tools like Google Workspace & Notion.
• Must be highly organized, efficient and process driven.
• Excellent at anticipating needs and creating structure out of ambiguity.
• Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

Nice to Have

• Experience working in a startup or high-growth tech company.
• Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.
• Prior exposure to technical recruiting (engineering, product, data) or university recruiting.
• Genuine curiosity about crypto, blockchains, or web3 products.