Marketing Project Manager - Hauler Hero

About Hauler Hero

Hauler Hero builds the operating system for residential and commercial waste haulers, including dispatch, routing, billing, payments, customer management, reporting, and the driver app that ties field operations together.

Our customers are private hauler owners, operators, and municipal waste leaders running essential services every day. Many are still managing their businesses through paper tickets, whiteboards, spreadsheets, disconnected systems, and legacy software. The result is missed revenue, messy routes, limited visibility, and too much time spent fighting fires instead of growing the business.

Today, we serve 240+ haulers across the country and are scaling quickly. We are a well-funded, fast-moving vertical SaaS company bringing modern software to an essential industry where the customer need is clear and the opportunity is large.

About the Role

We are looking for a LATAM-based contractor to keep Hauler Hero's marketing team organized, documented and on time.

You will capture every request that comes to marketing, from the CEO, Sales, Customer Success and others, make sure each one has an owner and a date, and close the loop. You will also own marketing's documentation: a shared library where every asset, process and decision is easy to find and reuse, for marketing and for every other team.

This is not an administrative role. We need someone who brings order to a fast-moving team, spots what is falling through the cracks before it does, and builds systems that make everyone's work easier to find and reuse.

What You’ll Own

Request Intake and Follow-Up

• Log every request and initiative from leadership and other teams
• Assign an owner and due date with the Marketing Director
• Send weekly status updates back to stakeholders

Project Board and Team Rhythm

• Run the marketing project board in Notion
• Prepare the weekly team sync
• Track deadlines, blockers, and keep initiative statuses current

Documentation and Asset Library

• Document marketing work, from processes and campaign results to brand guidelines and templates
• Organize assets in one shared library to prevent team recreation

Cross-Team Coordination

• Coordinate hand-offs between marketing roles and other teams
• Help the RFP Specialist and Sales find approved content quickly

Reporting Support

• Help prepare the monthly marketing scorecard for leadership by pulling inputs from owners on time

What We’re Looking For

• 2–5 years of experience in project management, operations, marketing operations or a coordinator role
• Excellent written English and strong spoken English, comfortable working with U.S.-based teammates and leadership
• Strong organization and a habit of documenting everything clearly
• Confidence following up with busy people and keeping work moving
• Good judgment around prioritization and when to escalate
• Experience building wikis, knowledge bases or shared libraries
• Comfort using tools like Notion, Google Workspace, Slack, HubSpot and AI tools for summaries and documentation
• Reliable high-speed internet and availability during core U.S. business hours

Bonus Points

• Experience in a marketing team or agency
• Experience in B2B SaaS
• Experience setting up project boards and team rituals from scratch
• Experience with digital asset management

What Success Looks Like

• First 30 Days (Learn): Learn Hauler Hero's product and team, take over request intake and the project board, and map where marketing materials live today.
• First 60 Days (Build): Have every open request tracked with an owner and date, a weekly status going to leadership, and the first version of the shared asset library live.
• First 90 Days (Own): Run the team's operating rhythm, keep the library current and used by other teams, and support the monthly scorecard.

What We Offer

• A front-row seat at a well-funded, fast-growing company transforming an essential industry
• Direct impact on how a growing marketing team works and delivers
• The opportunity to build marketing's systems and documentation from the ground up
• A highly cross-functional role with visibility across marketing, sales, customer success and leadership
• Remote-first flexibility with a distributed team
• Modern tools, strong internal support, and room to shape process as the company scales