Executive Assistant to CEO (1-Year Parental Leave Cover) - Lokalise

About Lokalise

At Lokalise, we make it easy and profitable for businesses to expand into new markets. Our AI-powered localization platform helps companies manage both software and marketing content from a single, unified environment — ensuring every team speaks with one voice across every language and channel.

By automating workflows, integrating with over 60 tools, and centralizing translation memory and terminology, Lokalise enables product, engineering, and marketing teams to collaborate without friction and launch globally up to 10× faster and at 80% lower cost.

Position Overview

We are looking for a talented and experienced Executive Assistant to the CEO. You will be part of the team supporting our CEO and Senior Executive team.

• Type: Temporary, parental leave coverage (1-year duration)
• Employment Type: Direct employment (no B2B or contractor engagement)
• Location: Remote (must reside and have the legal right to work in the United Kingdom, Latvia, or Spain)

What You Will Do

• Calendar Management: Own and proactively manage the CEO’s calendar, anticipating needs, resolving conflicts, and ensuring time is spent on the highest-priority topics. This includes planning the business cadence for the year and coordinating with Board members.
• Meeting Coordination: Schedule and coordinate meetings for the senior executive team, including recurring forums, ad hoc working sessions, and time-sensitive stakeholder requests.
• Travel Logistics: Take full ownership of CEO and executive travel logistics, planning ahead, managing changes in real time, and ensuring all details are handled from start to finish.
• Event Planning: Plan and execute logistics for the company as well as regular leadership / team offsites, including booking venues, coordinating vendors, finalizing agendas, and supporting onsite.
• Executive Partnership: Act as a proactive partner to the CEO by flagging gaps, anticipating bottlenecks, and stepping in to keep executive operations running smoothly.
• Internal Communications: Support some of the company’s internal communication where relevant (e.g., company townhalls).
• Reporting: Report directly to the CEO and work closely with the senior leadership team.

What You Must Have

• Experience supporting a CEO or C-level executive in a tech or high-growth company.
• Demonstrated ability to plan and manage travel, including flights, accommodation, and transport.
• Experience coordinating leadership team meetings, including owning agendas, note-taking, and action tracking.
• Strong written communication skills, with the ability to clearly document and summarize decisions and next steps.
• Ability to work independently, anticipate needs, and manage changing priorities without constant direction.
• Experience working closely with senior leaders in a fast-paced, high-responsibility environment, with evolving priorities and limited structure.
• Sound judgment when handling confidential information and navigating sensitive topics.

Nice-to-Have

• Familiarity with company-wide event planning, such as offsites or all-hands meetings.
• Experience improving or building administrative processes that increased efficiency or reduced friction.

Benefits

• Competitive salary
• Fully remote setup with flexible working hours
• Co-working budget for those days you want a change from your home office
• Flexible vacation policy to recharge when you need to
• Home office setup budget (monitor, desk, ergonomics, etc.)
• Learning & development budget to grow your skills and career
• Health insurance
• Wellness allowance to support your mental and physical well-being
• Great startup culture: remote but close-knit, with regular retreats and social events