Executive Assistant to the CEO - Percona

At Percona, we believe an open world is a better world. Our mission is to enable everyone to innovate freely by providing the best open source database software, support, and services. We make databases and applications run better through a unique combination of expertise and open source software built with the community for you.

Percona is proud to be a remote-only and globally dispersed workforce – we have colleagues in more than 50 countries! We offer a collaborative, highly-engaged culture where your ideas are welcome and your voice is heard.

Job Summary

The Executive Assistant is responsible for maintaining the Chief Executive Officer (CEO)'s schedule and providing backup administrative support to the Executive Leadership Team (ELT). This role has many responsibilities and is key to ensuring the CEO has strong administrative support to sustain Percona's success.

What You Will Do

• Manage and maintain the calendar of Percona’s CEO
• Assist the CEO in producing documents, project plans, and presentations as required
• Assist the CEO in preparing for board meetings, including the preparation of board presentations and other associated material
• Collaborate with the CEO and Percona board to coordinate meetings as required
• Manage and maintain annual, quarterly, monthly, and weekly regular meetings as required
• Support the CEO’s conference talk submissions and preparation
• Assist with travel arrangements for CEO as required (booking reservations with airlines and accommodations)
• Provide Zoom links, attend meetings, take minutes, and publish decisions and actions
• Assist with email backlog to ensure timely triaging and response to priority communications as needed
• Manage and submit expense reports as requested
• Facilitate follow-through on meeting decisions and action items
• Other duties as assigned

Minimum Requirements

• Minimum of 3 years of experience in an EA or administrative support role
• Speak/write fluent English
• Ability to work remotely with alignment to the Central European Timezone
• Strong organizational skills
• Prior experience supporting executive leadership in a technology or software company preferred

Other Requirements

• Demonstrated discretion and confidentiality in handling sensitive information
• Strong written communication skills
• Demonstrated ability to work independently with minimal direction
• Demonstrated ability to accept feedback from others
• Communicates clearly and professionally to convey confidence even when under pressure
• Outgoing and friendly personality to represent Percona and our CEO
• Ability to be flexible when required
• Ability to navigate ambiguity and work collaboratively to identify solutions

What Will Make You Stand Out

You know how to take initiative and get things done. You demonstrate humility along with a hunger for continuous improvement.