Tokyo Office Administrator - Canonical

About the Role

Canonical is seeking a proactive Tokyo Office Administrator to ensure the smooth operation of our Tokyo office. You will join our global business services team, managing front-of-house, logistics, and administrative processes while fostering a welcoming environment for colleagues and guests.

What your day will look like

• Create a professional, positive, and welcoming environment for colleagues and guests.
• Proactive management of front-of-house, meeting rooms, and desk space.
• Handle clerical, administrative, and logistical tasks, including ordering supplies, office equipment, and processing invoices.
• Build and maintain relationships with internal and external stakeholders.
• Collaborate across teams throughout the company.

What we are looking for

• Excellent academic background.
• Excellent spoken and written English skills.
• A responsible, accountable, and self-aware professional.
• Strong problem-solving skills with high attention to detail.
• Ability to grasp existing technical systems and suggest improvements.
• Adaptability in a fast-paced, ever-changing environment.
• Ability to travel up to twice a year for company events (up to two weeks duration).

What we offer

• Personal learning and development budget of USD 2,000 per year.
• Annual compensation review and performance-driven annual bonus.
• Comprehensive benefits including pension, medical insurance, and Employee Assistance Program.
• Annual holiday leave, maternity, and paternity leave.
• Opportunities to travel to global locations to meet colleagues.
• Priority Pass and travel upgrades for long-haul company events.