Executive Operations Partner - EPD

Who We Are

Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side. Our goal is to set the standard for how humans work together in the AI era.

About the Role

Our Executive Operations team serves as trusted advisors and problem-solvers for Notion’s leadership. We amplify executive impact by streamlining operations and building systems that keep leaders focused on high-leverage work.

This role supports two leaders in our Engineering and Product organizations. You will be a proactive, adaptable partner responsible for complex scheduling, cross-functional coordination, and workflow optimization.

Note: This role is based in our New York office. We work from the office on Mondays, Tuesdays, and Thursdays (Anchor Days) to facilitate in-person collaboration.

What You'll Achieve

• Organizational Support: Partner with Engineering and Product leaders to run the day-to-day of a high-velocity organization.
• Calendar Management: Prioritize and coordinate the operating calendar to align with business objectives.
• Meeting Management: Organize, attend, and track action items, ensuring productive and inclusive interactions.
• Travel & Expenses: Manage complex travel logistics and executive expense reporting.
• Culture & Community: Plan team offsites and celebrate team milestones to ensure employees feel connected and recognized.

Skills You'll Need

• Experience: 5+ years of Executive Operations experience at fast-growing companies, ideally within technical teams.
• Organization: Exceptional attention to detail; ability to create order out of chaos under pressure.
• Communication: Strong written and verbal communication skills to represent leadership priorities.
• Event Planning: Proven experience organizing large-scale team events and executive offsites.
• EQ: Ability to build strong relationships and bring warmth to all levels of the organization.
• Discretion: Demonstrated ability to maintain complete confidentiality.
• Bonus: You are a Notion evangelist who uses the product in your daily life.

A Note on AI

We expect every Notino to be intellectually curious and excited to use AI as a collaborator. You don’t need deep AI expertise, but you should be drawn to tinkering and discovery to make work easier for others.