Executive Assistant, CEO - Pindrop

Who We Are

Pindrop is a cybersecurity company delivering continuous identity verification across voice, video, and digital interactions. Powered by the Pindrop Intelligence Network, our unified trust platform helps enterprises answer three critical questions:

• Is this identity synthetic? Detect AI-generated and manipulated voice and video.
• Is this identity risky? Identify fraud, suspicious behavior, and other risk signals.
• Is this identity known? Authenticate identities using voice, device, behavioral, and other signals.

Pindrop protects billions of high-risk interactions for enterprises, including leading financial institutions, insurers, and healthcare organizations. Its technology is informed by more than 8 billion real-world interactions annually and protected by 300+ patents.

Recognized by TIME as one of the 10 Most Influential Software Companies of 2026 and by Inc. for Best in Business for Innovation, Pindrop is backed by leading investors including Andreessen Horowitz, IVP, and CapitalG.

What you’ll do

We're hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role is for a seasoned, self-directed professional who operates with sound judgment and executive presence, and who moves work forward without needing to be asked. You'll manage time, priorities, and communication so the CEO and leadership team can stay focused on what drives the most impact.

Time and Prioritization

• Own the CEO's calendar with a clear understanding of business priorities, making scheduling decisions independently rather than routing routine choices back for approval.
• Protect focus time as a non-negotiable. When time is blocked, it stays blocked and is never converted into meetings without explicit direction.
• Keep meeting load sustainable by challenging low-value requests, consolidating where possible, and maintaining a realistic daily rhythm.
• Design a lean, purposeful cadence of recurring touchpoints, defaulting to concise written updates over standing meetings.

Judgment and Decision-Making

• Operate with delegated authority. When the CEO says to go ahead, you decide, act, and inform afterward.
• Bring recommendations instead of open questions, presenting a clear point of view, options considered, and tradeoffs.
• Know the CEO's preferences, standards, and priorities well enough to make the call he would make.

Scheduling, Travel, and Logistics

• Coordinate complex domestic and international travel, agendas, and briefings end to end.
• Anticipate changes, resolve issues quickly and quietly, and ensure smooth transitions between engagements.

Preparation and Follow-Through

• Prepare meeting briefs, background materials, and talking points that are concise, insightful, and ready to use.
• Deliver finished work, not drafts that need rework. Ensure presentation materials and executive documents reflect strong design sensibility.
• Track decisions and action items to ensure consistent follow-up and accountability across the organization.

Communication and Relationship Management

• Draft and review internal communications that reflect the CEO's voice and intent with minimal editing.
• Serve as a liaison between the CEO, executive team, board members, and external partners with discretion.
• Filter and prioritize inbound requests so the CEO sees what matters, when it matters.

Operational Effectiveness and Innovation

• Introduce lightweight systems that improve follow-through, communication, and visibility.
• Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making.
• Handle sensitive information with discretion and professionalism at all times.

Who you are

• A polished, composed executive partner with strong taste, sound judgment, and the confidence to hold and share a point of view.
• Proactive by default. You anticipate needs, take the next step, and close loops without prompting.
• Self-sufficient and decisive. You are comfortable making calls, managing ambiguity, and keeping momentum without frequent check-ins.
• A skilled, efficient communicator who knows when to speak up and when to simply get it done.
• Skilled at managing up: you guide the CEO's time and priorities diplomatically and hold boundaries.
• Comfortable balancing strategic support with hands-on execution.

Your Skill-Set

• 10+ years as an Executive Assistant, including at least 3 years supporting a CEO.
• Demonstrated ability to work independently with minimal direction and to exercise judgment on behalf of a senior executive.
• Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems.
• Strong design and presentation sensibility; experience producing executive-ready materials.
• Experience coordinating board or executive-level materials a plus.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

What We Offer

• Unlimited Paid Time Off (PTO)
• Competitive compensation package, including RSUs (Restricted Stock Units) for all employees
• Remote-first environment providing flexibility and autonomy
• Generous health, dental, and vision insurance plans
• Best-in-class Health Savings Account (HSA) employer contribution
• Paid Parental Leave including birth, adoptive, and foster parents, plus one year of diaper delivery
• Recurring monthly phone and internet allowance
• Enhanced fertility and GLP-1 benefits
• Annual Learning & Development stipend