Executive Assistant - Kraken

Kraken is seeking a highly organized and proactive Executive Assistant to support senior leadership within the CEO office, including operating within a Co-CEO leadership model. This role provides high-level administrative support and ensures key projects, budgets, travel, and events run seamlessly while managing complex, ever-changing calendars.

The Opportunity

• Work in lockstep with other EAs within the CEO office, understanding the unique dynamics of a Co-CEO leadership model — sharing information, coordinating responsibilities, and maintaining seamless executive support across leaders.
• Maintain a response time SLA of under 15 minutes to the CEOs, ensuring urgent requests are acknowledged and actioned promptly.
• Provide dedicated coverage during travel periods for CEOs, ensuring continuity of support when either executive is out of office.
• Partner closely with Lead EAs to ensure seamless hand-offs and coordination.
• Build relationships with the broader team while acting as a gatekeeper for the executives; anticipate needs and potential issues before they arise, planning for multiple contingencies.
• Manage an exceptionally complex and ever-changing executive calendar, balancing competing priorities and making thoughtful decisions on behalf of the CEO.
• Prepare comprehensive briefing materials for meetings, speaking events, and travel, along with agendas, minutes, and organized records of key projects.
• Coordinate all aspects of domestic and international travel — commercial and private aircraft, ground transportation, accommodations, visas, and customs requirements. Serve as the primary point of contact for private aviation providers.
• Monitor travel plans proactively, adjusting logistics in real time to accommodate changing business priorities, weather events, operational delays, or other unforeseen circumstances.
• Coordinate cross-functional projects and events — including timelines, deliverables, stakeholder engagement, and partnering with events, security, and other teams.
• Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met, supporting onboarding and ramp-up for new team members.
• Process expense reports, purchase orders, budget reconciliations, and receipts/invoices with accuracy and timeliness.

Requirements

• Experience: 10+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership, ideally within a CEO office or multi-executive leadership structure.
• Confidentiality: Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Organization & Adaptability: Strong organizational skills with exceptional attention to detail; natural talent for bringing order out of chaos while remaining calm during periods of disorganization.
• Execution & Tech Savvy: Strong sense of urgency when projects are assigned, with high proficiency in Google Suite, MS Office Suite, Adobe Suite, MacOS, and modern tech tools.
• Communication: Excellent written and verbal communication skills with familiarity in communications strategies and executive affairs.
• Flexibility: Adaptable approach to support business operations across all time zones.

Nice to Haves

• Experience in budget tracking, travel coordination, event planning, and stakeholder engagement.
• Comfort working across multiple teams, time zones, and with external partners.
• A proactive, problem-solving mindset focused on operational efficiency.