Accounting Automation Engineer - Ruby Labs

About us

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us.

About the role

We are hiring an Accounting Automation Engineer to replace manual accounting work across a multi-entity, multi-country enterprise, using Claude Code and agentic AI.

You will use Claude Code and agentic AI, plus Python or JavaScript/TypeScript, to automate accounts payable, accounts receivable, reconciliations, month-end close and the wider day-to-day accounting operation. You need strong IFRS or US GAAP knowledge to get the numbers right, because an automation that posts wrong entries is worse than no automation.

We build agentic AI systems and AI agents, not fixed step-by-step workflows. Experience with rule-based workflow builders such as n8n or Zapier is not relevant to this role.

Key Responsibilities

The goal is to automate the repeatable core of enterprise accounting, with human review kept only where judgment is needed.

Accounts Payable

• Invoice capture and data extraction from PDFs and email, using AI where useful
• Vendor matching, coding suggestions, and 2-way/3-way PO matching
• Duplicate invoice detection and approval routing
• Payment run preparation and vendor statement reconciliation

Accounts Receivable

• Invoice generation and delivery
• Cash application and bank receipt matching
• Aging reports, dunning and collections reminders
• Credit note handling and bad debt/ECL provision support

Reconciliations

• Bank and card reconciliations across all accounts and currencies
• Balance sheet account reconciliations (prepayments, accruals, deferred revenue, fixed assets)
• Intercompany and subledger-to-GL reconciliations
• Exception reports that flag only the items a human needs to review

Month-End Close

• Close checklist tracking and scheduled reminders
• Recurring, accrual, prepayment and amortization journals
• Depreciation runs and FX revaluation
• Trial balance checks, flux/variance analysis, and draft commentary
• Management reporting packs

General Accounting Operations

• Expense report and employee reimbursement checks
• Chart of accounts and master data hygiene
• Audit support: evidence collection, PBC lists, sample extraction
• Data pipelines between ERP, banks, payment platforms and spreadsheets

Qualifications

• Hands-on experience building automations with Python or JavaScript/TypeScript
• Daily, hands-on use of AI coding tools, ideally Claude Code, with solid engineering basics
• Ability to run local scripts and schedule jobs (cron, task schedulers or CI pipelines)
• Strong knowledge of IFRS or US GAAP, shown by ACCA, ACA, CPA or equivalent, or by several years of hands-on accounting experience
• Experience with core processes: AP, AR, bank reconciliation, month-end close
• Comfort working with APIs and MCP servers, CSV/Excel data and basic SQL
• Care for accuracy, controls and audit trails

Benefits

• Remote Work Environment: Freedom to work from anywhere within the designated timezone region.
• Unlimited PTO: Paid time off to recharge and prioritize well-being.
• Paid National Holidays: Celebrate and relax on national holidays.
• Company-provided MacBook: Top-notch Apple MacBook provided for seamless productivity.
• Flexible Independent Contractor Agreement: Flexibility, autonomy, and tax advantages.