Finance Operations Contractor - ConvertKit

About the Role

As Kit continues to grow, our Finance team needs reliable, detail-oriented support to keep our day-to-day spend operations running smoothly. We're looking for a Finance Operations Specialist to own accounts payable, invoice processing, credit card reconciliation, and month-end close support.

This is a part-time contract role (25 hours/week) for someone who takes pride in accurate work, stays organized across multiple priorities, and communicates clearly with teammates.

What You'll Do

• Invoice Processing: Manage end-to-end intake, coding, routing for approval, and payment runs in Bill.com.
• Reconciliation: Reconcile company credit card transactions (Brex) in QuickBooks Online and ensure accurate general ledger coding.
• Communication: Respond to payment inquiries from team members and vendors with clarity and patience.
• Compliance & Audit: Handle vendor setup, W-9 collection, and maintain clean audit trails.
• Month-End Support: Assist with balance sheet reconciliation and resolving outstanding items.
• Process Improvement: Flag spend anomalies and contribute to ad-hoc projects, including process documentation or AI-assisted automation.

Requirements

• Experience: 2–3 years in accounts payable or finance operations.
• Technical Skills: Proficiency in QuickBooks Online, Bill.com (or similar AP tools), and Brex (or similar spend management).
• Tools: Strong Excel/Google Sheets skills for reconciliation and spend analysis.
• Communication: Excellent written communication skills, specifically the ability to explain finance concepts to non-finance team members.
• Environment: Experience working in a remote/distributed environment with async communication.
• Residency: Must reside in the continental United States.

What Sets You Apart

• Experience with AI tools or accounting automation platforms.
• Prior experience supporting month-end close activities.
• A proactive approach to flagging issues and managing your own time effectively.