Executive Assistant (Jane Leadership Team) - Jane App

About the Role

This role sits at the center of Jane's Leadership Team, one of the most dynamic groups in the company. Supporting executives across a variety of functions, this person is the connective tissue that keeps calendars, communications, and initiatives running smoothly; and is accountable for the operational excellence that lets executives focus on growing the business instead of managing logistics.

We're looking for someone who thinks like a true partner, not a scheduler: someone who anticipates needs, understands how the pace and priorities of a scaling company shape an executive's day-to-day, and can turn competing demands into a calendar and workflow that just works.

We're hiring for people based in the Vancouver area who can travel to our North Vancouver office for in-person strategy sessions, collaborative working days, and team connection.

What Impact We’re Looking for You to Make

• Own Calendar Management: Manage schedules across multiple executives with distinct personalities and working styles, protecting their time and focus.
• Build Trusted Partnerships: Foster clear, consistent communication and explain the "why" behind calendar changes so teams feel supported.
• Proactive Problem Solving: Read between the lines, identify moveable recurring meetings, and propose solutions independently.
• Leverage AI: Utilize AI tools thoughtfully for drafting communications, scanning calendars, and researching logistics (always 90% draft, then review).
• Cross-Functional Collaboration: Partner with People Partners, team leads, Events, and external vendors to coordinate offsites, onsites, and travel logistics.

What Experience We Need

• Approximately 5+ years of experience as an executive assistant in a fast-paced, scaling environment supporting multiple executives.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities with grace.
• Strong written and verbal communication skills with proficiency in Google Suite, Slack, and Notion.
• Calm under pressure with a growth mindset and comfort with ambiguity.

More About Jane

Jane is a founder-led, high-growth SaaS company with a remote-first team working across Canada, the US, and the UK, united by our mission to help the helpers. More than 70,000 businesses run on Jane, backed by an adaptable, resilient, and collaborative culture.